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Creating & Editing Shifts

Learn how to create shifts or modify entries for an existing shift

Written by Phillip Araujo

Navigate to Staff Page

Adding or modifying clock entries all happen in the staff view page. To get there, follow the instructions below:

1. Open POS Time Tracker in Shopify Admin

  • Only Shopify Admin users can create or edit clock entries.

2. Go to Staff

  • In the sidebar, choose Staff to see a list of employees.

Staff list showing Sam Rivera and the Staff ID link to open their shifts

3. Pick the Staff Member

  • Click the Staff ID of the staff member whose shift you want to add or adjust. Their Shifts table appears.

Staff detail showing recorded shifts, linked Shift Start times, and the Create Shift button

Create a Shift

  1. Click Create Shift (top-right).

    New Shift editor with location, shift date, clock-in and optional clock-out times, hour summaries, and Add Break

  2. Location – Choose a location.

  3. Shift date / Clock in / Clock out – Choose the shift date and set the times.

    • Leave Clock out blank for an open shift.

  4. (Optional) Add Break – Click Add Break, then set a start and end time. Repeat for multiple breaks.

  5. Click Save.

Edit a Shift

  1. In the Shifts table, click a shift’s Shift Start to open the editor.

    Edit Shift editor with clock-in and clock-out times, a 30-minute break, hour summaries, and Delete Shift

  2. Update Location, Shift date, Clock in, Clock out, or any break times.

  3. Add Break to insert more breaks, or click the trash icon to delete a break.

  4. Click Save.

Delete Shift

  1. Click the shift’s Shift Start to open it.

    Edit Shift editor with clock-in and clock-out times, a 30-minute break, hour summaries, and Delete Shift

  2. Select Delete Shift (top-right) and confirm.

    • All associated breaks are removed with the shift.

  • Entries must follow chronological order: Clock-in → Break Start → Break End → Clock-out.

  • You can’t create a new shift if the employee already has an open shift (two clock-ins in a row).

  • If validation fails, review the times to ensure they don’t overlap and appear in the correct sequence.

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